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Director 110360

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Position Details

Position Information

Position Number 110360
Position Title Director 110360
Working Title Director of Institutional Effectiveness
Job Summary

This position reports to the Vice Provost, Office of the Provost in the Division of Academic Affairs.

The Director of institutional Effectiveness serves as a member of the leadership team for the unit and works closely with the leadership team to develop and oversee the strategic plan, implementation priorities, and Accreditation, Strategic Planning, and Institutional Reporting & Effectiveness (ASPIRE) related budgeting for the unit.

The Director of Institutional Effectiveness is responsible for leading and administering the institutional effectiveness functions within ASPIRE, as well as providing direct support for coordination of activities to facilitate the University’s successful implementation of its Strategic Plan and to ensure its continued reaffirmation of accreditation by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC).

The Director oversees institutional effectiveness activities to support and enhance decision making, strategic planning, policy formation, budgeting, academic and administrative program assessment, accountability, continuous improvement, and related reporting at the University.

Institutional Effectiveness staff coordinate and support selected UWF initiatives and projects related to examining, improving, and reporting on the University’s effectiveness in fulfilling its mission, vision, and strategic priorities.

Institutional Effectiveness staff also manage the University’s planning, accreditation, assessment, evaluation, and survey software, and are responsible for leading efforts to gather and report institutional effectiveness information for accreditation and related purposes.

FLSA Exempt
Minimum Qualifications

Master’s degree in an appropriate area of specialization and six years of appropriate experience; or a bachelor’s degree in an appropriate area of specialization and eight years of appropriate experience.

Preferred Qualifications
  • A doctoral degree in a related academic discipline.
  • At least 4 years of progressive relevant experience in higher education institutional effectiveness.
  • Experience and expertise in the development of measurements of higher education outcomes, academic and administrative program assessment, and institutional effectiveness.
  • Experience and expertise in statistics and quantitative and qualitative research methods.
  • Knowledge of and experience with the reaffirmation of accreditation process (particularly as it relates to Institutional Effectiveness standards), preferably through the Southern Association of Colleges and Schools Commission on Colleges.
  • Evidence of successful leadership, decision making, and productivity in a collaborative higher education environment.
  • Prior experience with SunGard Banner or other Enterprise Resource Planning (ERP) system.
  • Experience working with assessment software (e.g., TracDat, Strategic Planning Online, TK20, etc.).
  • Experience with Web development.

Essential Functions

Description of Job Duty

This position reports to the Vice Provost, Office of the Provost in the Division of Academic Affairs.

Serves as a member of the leadership team for the unit.

The Director works closely with the leadership team to develop and oversee the strategic plan, implementation priorities, and related budgeting for the unit.

The Director is responsible for leading and administering the institutional effectiveness functions within unit, as well as providing direct support for coordination of activities to facilitate the University’s successful implementation of its Strategic Plan and to ensure its continued reaffirmation of accreditation by the Southern Association of Colleges and Schools Council on Colleges (SACSCOC).

The Director ensures that established goals and objectives are communicated to unit staff and develops strategies, designs policies, and deploys resources to achieve identified objectives.

The Director supervises the Assistant Director of Institutional Effectiveness and the unit’s Coordinator, other unit staff, as appropriate.

The Director makes and/or oversees employment, primary work assignment, performance evaluation, compensation, professional development, and termination decisions for assigned staff.

The Director administers the budget, controls expenditures, and makes budgetary recommendations for assigned areas of responsibility.

The Director work closely with the unit team to prepare annual operating budgets; to oversee accounts payable for the unit; to formulate and implement fiscal policies for the unit to ensure accuracy and clarity of financial data; to plan, negotiate, prepare, and administer contracts and agreements on behalf of the unit; to reconcile financial records with University and State records to ensure the accuracy of unit records, as well as the official ledger; to ensure accuracy of budgets that are tracked by specialized internal codes as compared to the data for associated accounts; to review, audit, and adjust accounting entries, as needed; to propose accounting improvements for the unit; to oversee the use of external funds (UWF Foundation, etc.) for special projects or large-scale endeavors on behalf of the unit and the University; and to monitor budgets for projects and track status and completion of related transactions.

Percentage Of Time 30
Description of Job Duty

The Director oversees ASPIRE activities to support and enhance decision making, strategic planning, policy formation, budgeting, academic and administrative program assessment, accountability, continuous improvement, and related reporting at the University.

The Director demonstrates a genuine commitment to institutional effectiveness by working with varied constituent groups in the UWF community to promote a culture that values assessment of learning, services, and operations for continuous improvement.

The Director works closely with other staff in the unit and throughout the University to monitor and improve integrated, University-wide strategic planning efforts and to document the use of data and other assessment information to ensure UWF is accomplishing its mission and making progress on its vision and strategic priorities.

In particular, the Director works closely with Institutional Effectiveness Liaisons from each of the University Divisions to develop and improve planning, assessment, and continuous improvement efforts.

The Director provides skilled leadership, consultation, and training to administrators, faculty, and staff about the development of divisional, program, and unit expected outcomes; the analysis of assessment results; and the identification of strategies to improve outcomes.

The Director supports enhanced consistency, rigor, effectiveness, and documentation of assessment processes for academic degree programs and other educational, student service, and administrative support units.

The Director helps coordinate the timely submission and review of institutional effectiveness plans (i.e., strategic plans and annual work plans) and progress reports (e.g., annual reports) for all academic programs, support service units, and other administrative units.

The Director prepares or assists in the design and implementation of studies, surveys, and plans.

The Director works with appropriate constituents to analyze raw data from surveys, reports, and other assessment tools and activities, and to present data in meaningful formats to support decision making.

The Director presents assessment and research findings to a variety of internal and external audiences, as needed.

Percentage Of Time 30
Description of Job Duty

The Director may serve as the university’s SACSCOC Institutional Accreditation Liaison if appointed by the President.

The Director maintains familiarity with the SACSCOC Principles of Accreditation and requirements for compliance, as well as expectations for the development and implementation of a Quality Enhancement Plan.

The Director helps provide accreditation compliance and institutional effectiveness training and related consultation to various University personnel.

In this capacity, the Director helps to coordinate and manage the internal review process, including developing the structure and timelines for ensuring the timely completion of all tasks related to the SACSCOC reaffirmation decennial and fifth-year reviews.

The Director works with various units as they assess the University’s level of compliance with SACSCOC Principles of Accreditation and gather and compile related evidentiary documentation and write to compliance certification; helps ensure that the University community is informed of the progress of reviews; and helps with the planning and logistics for any on-site SACSCOC reviews.

The Director establishes the infrastructure for developing the SACSCOC Compliance Certification Report and all SACSCOC documentation and trains other University personnel on the use of the system and processes for this purpose.

The Director also provides technical and assessment assistance for the Quality Enhancement Plan and any additional reports needed for SACSCOC reaffirmation.

The Director assists with the evaluation of University policies in light of accreditation requirements.

The Director also collaborates with and provides assessment support for programs seeking or holding specialized accreditation, as well as other programs, centers, and units undergoing periodic reviews.

Percentage Of Time 30
Description of Job Duty

The Director serves as a member (sometimes as a chair or project manager) of key institutional and divisional committees, task forces, councils, and project teams.

On other occasions, the Director serves as the ASPIRE liaison to these groups to provide advice and assistance regarding planning, assessment, and continuous improvement efforts.

The Director monitors and keeps abreast of national and state developments in higher education and initiates appropriate analyses to address emerging issues and problems.

The Director represents the University on statewide committees for planning, assessment, institutional effectiveness, and accreditation.

The Director develops and maintains close working relationships with the relevant institutional planning, effectiveness, and accreditation officers at other State University System institutions.

The Director also maintains working relationships with colleagues at the official UWF peer intuitions and aspirational peer institutions to share and benchmark information regarding effectiveness.

Percentage Of Time 10

Physical Demands

Physical Requirements 1- No unusual physical requirement.
Standing Daily
Walking Daily
Sitting Daily
Reaching with hands and arms Daily
Climbing or balancing Never
Stooping, kneeling, crouching or crawling Occasionally
Use of hands to handle objects Daily
Lifting up to 10 pounds Occasionally
Lifting up to 25 pounds Never
Lifting over 25 pounds Never
Talking: Express or exchange ideas verbally Daily
Hearing: Perceive sound by ear Daily
Vision: Ability to distinguish similar colors, depth perception, close vision Daily

Special Requirements or Considerations of the Job

Special Requirements or Considerations of the Job This position requires a criminal background screen., This position requires fingerprinting

Posting Details

Posting Details

Employment based visa sponsorship will NOT be considered for this position.

Requisition Number S00383PO
Number of Vacancies 1
Normal Work Hours 8:00am - 5:00pm
Contract Period
FTE 1.0
Salary Range Commensurate with experience
Pay Basis Annually
Work Location UWF Main Campus Pensacola
Desired Start Date
Position End Date
Open Date
Close Date 09/22/2017
Open Until Filled Yes
Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree in an appropriate area of specialization?
    • Yes
    • No
  2. * Do you have a master's degree in an appropriate area of specialization?
    • Yes
    • No
  3. * Do you have at least six years of appropriate experience?
    • Yes
    • No
  4. * Do you have at least eight years of appropriate experience?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of References
Optional Documents